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* No Longer Accepting Responses - RFP Closed *
Request For Proposal (RFP)
2010 Telecommunications, Information Services and Applications (TISA)
RFP # 2010 TISA
Issued On Behalf Of
MiCTA
and
Kirtland Community College
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On behalf of its member institutions, MiCTA and Kirtland Community College jointly issue this Request for
Proposal (RFP). This RFP seeks qualified potential vendors to provide:
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Tariffed Telecommunications Services
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Voice Over IP Telephony Services
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Internet Services
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Wireless Communications Services
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Specialty Services and Application
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Related Telephony, Network and Specialty Equipment
This RFP does not seek classroom audio-visual equipment or emergency notification systems or services.
Qualified vendors may include providers that are licensed or authorized to provide one or more of these products and services; that can deliver one or more of the requested products and services on a local/regional or national basis; that demonstrate the technical and professional capacity to deliver the products and services described or requested in this RFP; and that have demonstrated a successful history of satisfactory product delivery or service provision with regard to these products and services.
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Timeline
Issue Date: January 4, 2010
Intent To Respond Deadline: January 11, 2010 - 4:30 PM EST
Pre-Offer Webinar/Teleconference January 13, 2010 - 1pm to 4pm EST
RFP Questions Deadline: February 23, 2010 - 4:30 PM EST
RFP Response Due Date: March 1, 2010 - 4:30 PM EST
RFP Contact:
The sole contact for all issues reguarding this RFP is:
Tim von Hoff, Chief Operating Officer
515 North Washington Street, Suite 405
Saginaw, MI 48607
(888) 964-2227
email: RFP@mictatech.org
Web site: http://www.mictatech.org
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* No Longer Accepting Responses - RFP Closed *
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(RFP will be Released January 4, 2010 in the afternoon) RFP -2010 TISA - with Schedules 1-7
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FAQ and Concerns
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behalf of all e-Rate eligible MiCTA members
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MiCTA - ITR TISA 2010 Priority 1 - 470
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MiCTA - ITR TISA 2010 Priority 2 - 470
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Intent to Respond to the RFP Form
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Intent to Respond Form
All potential vendors should provide complete, correct contact information using the Intent To Respond form that accompanies this RFP. Potential vendors that do not provide a completed Intent To Respond Form may not receive updates, clarifications and responses to questions submitted by other potential vendors. Potential vendors should complete and return the Intent To Respond Form no later than 4:30 PM EST, JANUARY 11, 2010. Vendors may still submit a responsive offer without submitting an Intent To Respond Form. Returning the Intent To Respond Form does not obligate a potential vendor to submit a response to this RFP.
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The purpose of the RFP
The purpose of the RFP is to solicit offers from qualified potential vendors who can provide high quality, low-cost telecommunications, Voice over IP, Internet services, wireless communications services, specialty services and applications, and related telephony and networking equipment, (or some subset thereof) to our members under the terms of our MSA.
Please read the entire document for more information and specifications on each service area for which MiCTA is seeking offers. A sample of the MiCTA Master Service Agreement is also included in the RFP. We strongly encourage potential vendors and their legal counsel to review the terms of the MiCTA MSA prior to submitting a response to this RFP.
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Universal Service Fund Participation
MiCTA has filed a consortium USF Form 470 on behalf of all e-rate eligible MiCTA members. All e-rate eligible MiCTA members will be able to use this USF Form 470 to obtain funding for e-rate eligible services for the duration of the MSA. Not all MiCTA members are eligible for e-rate funding. This funding opportunity is limited to K-12 schools, libraries and certain health care providers.
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Responding To This RFP
Prospective vendors may respond to a single section of this RFP. Potential vendors may also respond to multiple sections of this RFP in a single, comprehensive offer. Potential vendors should provide their best possible pricing on products and services included in their offer.
Eligibility to Respond
Current and past vendors (including their affiliates and/or subsidiaries) that provide or provided services under any previous MiCTA program must fully have complied with the terms of those agreements. Vendors that have not completed all reporting requirements, have outstanding commission payments or have failed to meet other program requirements are not in full compliance. MiCTA will not consider responses to this RFP or future RFPs from potential vendors that have not complied with the terms of a MiCTA MSA. Please direct all questions regarding compliance with existing or prior agreements to the MiCTA office immediately to determine your status of compliance.
Pre-Offer Webinar/Teleconference
MiCTA will host a pre-offer teleconference on Wednesday, January 13, 2010 from 1:00 PM EST to 4:00 PM EST. The conference will provide an opportunity to review the RFP document and requirements, ask questions and receive clarifications. To make the most efficient use of the vendor teleconference, potential vendors are strongly encouraged to submit questions via email to the RFP contact by Monday, January 11, 2010 at 4:30 PM EST. Additional questions will be answered during the teleconference.
RFP/Questions
MiCTA requires all prospective vendors to submit questions and clarification requests in writing to the RFP contact. MiCTA explicitly cautions prospective vendors not to rely on oral representations regarding this RFP. Prospective vendors may submit questions regarding the RFP in writing until TUESDAY, FEBRUARY 23, 2010 at 4:30 PM EST. MiCTA is not responsible for late or misdirected email, postal mail or faxes. MiCTA will not guarantee a response to questions submitted after this date.
Questions and responses will be distributed to all potential vendors whose contact information we have on file. Vendors are solely responsible for ensuring that MiCTA has updated contact information at all times throughout this RFP process.
RFP Closing Date and Time
Potential vendors must submit their offers no later than 4:30 PM EST Monday, March 1, 2010. MiCTA has divided this RFP into sections that correspond to various products and services. Potential vendors may choose to respond to one, many or all of the section(s) of the RFP. The vendor must submit a complete response for each selected section. The Evaluation Committee will not consider incomplete offers. MiCTA has provided a checklist for each section response. Potential vendors should use these checklists to determine the completeness of their response(s) prior to submission.
RFP Response Format Requirements
All respondents must follow format provided. Any failure to follow the response requirements may result in disqualification of the vendor’s response. This RFP is provided to you as an editable Microsoft Word document. Your response must be returned in this electronic form, along with the number of paper copies requested. Attachments to this proposal must be identified as indicated within the RFP. If a requested attachment is not included or is improperly labeled, your response may be considered incomplete and will be scored accordingly.
Potential vendors are expressly warned against modifying the text of the RFP document. Doing so will disturb the evaluation tools that will be used in conjunction with this response form. MiCTA assumes no responsibility for correcting the format of modified response forms, permitting corrections once the response deadline has passed or correcting any errors that result from improperly modified RFP forms. Potential vendors may not apply any form of security, encryption or password protection to the response form.
Potential vendors must submit ONE printed original offer that is manually signed by an officer of the company with the authority to bind the potential vendor to its offer. The original offer must include all attachments and other required documentation.
Potential vendors must also submit SEVEN (7) printed copies of their offer with all attachments and other required documents. MiCTA will consider responses that do not contain these copies to be incomplete.
Potential vendors must also submit ONE CD/DVD with an electronic copy of the offer, all attachments and other required documents with the exception of audited financial reports. MiCTA will consider responses that do not contain this CD/DVD to be incomplete.
Responses may be delivered in person, or by the courier of the potential vendor’s choice to the RFP Contact at the address specified. The outside of each shipping carton must include the phrase: “CONTAINS RFP RESPONSE” in plain view. MiCTA is not responsible for late or misdirected mail or packages. Late or incomplete proposals risk disqualification.
MiCTA does not intend to conduct a public bid opening, however bids will be opened on Tuesday, March 2, 2010.
RFP Status
This RFP is not a commitment to award a contract to a responding potential vendor. MiCTA reserves the right to enter into a contract with a potential vendor at its sole discretion and only when MiCTA determines that an offer is in best interest of MiCTA and its membership. Responding vendors must agree that MiCTA’s decisions are final and not subject to appeal.
Close of Process
MiCTA reserves the right, without additional notice, to terminate discussions with potential vendors that do not have a fully executed MSA in place by the close of business on Thursday, September 30, 2010.
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CONFIDENTIAL INFORMATION
Vendor agrees not to distribute this RFO to other prospective vendors, subcontractors, or other interested parties. Instead, Vendors who have signed ITR for this RFO may direct other interested parties to Tim Von Hoff, Chief Operating Officer for MiCTA.
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